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Outlook can save entries in many different galleries, but generally you'll use Quick Parts and AutoText.Ĭategory - categories belong to galleries and you can regard them as kind of sub-folders for further grouping. Gallery - select the gallery in which you want the new building block to appear. So, if you want a specific entry to appear at the top of the list, you can prefix the name with a number or underscore, e.g. In the gallery, the names are listed in alphabetical order. Because a building block can be inserted by name, short and meaningful names can save you a lot of time. Name - type a unique name for your new Quick Part. Quick Parts attributesīy specifying the following details, you can better organize Quick Parts for your specific needs: Once a Quick Part is created, you can access and reuse it at any time from everywhere including emails, meeting requests, tasks, etc.
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These snippets of predefined content are not limited to text only - they can include images, tables, graphics, and formatting. Quick Parts were introduced in Outlook 2007 as a more versatile replacement for AutoText from previous versions. Microsoft defines this feature as "building blocks". Outlook Quick Parts is a gallery of reusable pieces of content that you can quickly insert into your email messages as well as appointments, meeting requests, contacts, and tasks.
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Shared Email Templates - awesome alternative to Quick Parts.